Reserve GSA Equipment/Facilities

Reserve Captain’s GSA Lounge

The Captain’s GSA Lounge is open for reservations!

Thank you for your patience!

Location: Basement of Rice Memorial Center (RMC) [Student Center]

To reserve the lounge for an event, please check the availability before requesting the space and then email the Programming Directors with your request.

Make sure to read this document with other information about reserving the GSA lounge!

Reserve GSA Equipment

GSA owns several pieces of equipment useful to graduate students and employees. This includes charcoal grills (permanent and portable), a medium-sized sound system, popcorn, snow cone, and cotton candy machines, lawn games, and bikes. We allow gradate organizations to use most of our equipment for free, with a deposit to ensure that the equipment is returned clean and on time When renting any piece of equipment out, you will be required to sign a contract with the GSA.

To reserve equipment, you should fill out the rental request form. Filling out this form does not guarantee the equipment will be available at your requested time. A GSA officer will follow up with you within 24 hours to confirm availability. If you have any questions, you can always contact gsa[@]rice.edu.

Item Description Fee Deposit
Permanent Grills (Graduate Commons) There are two large permanent grills located in the Graduate Commons between Keck and George R. Brown Halls. You’ll need to bring your own charcoal. Grills should be reserved in advance for events. Please clean up when you’re done! Free to graduate organizations None
Portable charcoal grills We have two charcoal grills on wheels which you can set up for events on campus. They are located in the HBH closet, close to Valhalla. You’ll need to provide your own charcoal and clean the grill when you’re done. This is the model of our grills: http://amzn.to/2dJSrw5 $ 10 $50
Sound System We have a sound system with two large speakers and a control box. Located in Valhalla (by the entrance on the side opposite of the grad commons). You can plug in an ipod, phone, or laptop. We are happy to help people use the sound system since it can be a bit tricky to set up. Free to graduate organizations None
Popcorn Machine Small standalone popcorn machine with stainless steel popping bowl and glass enclosure. Located in the Captain’s Lounge. You’ll need to provide all of your own supplied. Please clean thoroughly or you will forfeit your deposit! Free to graduate organizations $50
Snow Cone Machine Professional grade snow cone machine. Located in the Captain’s Lounge. Quickly grinds up ice, which falls into an plastic enclosure. You’ll need to provide all of your own supplies. Please clean thoroughly or you will forfeit your deposit! Free to graduate organizations $50
Cotton Candy Machine Professional grade cotton candy machine. Located in the Captain’s Lounge. You’ll need to provide all of your own supplies. Please clean thoroughly or you will forfeit your deposit! Free to graduate organizations $50
Lawn Games We have bocce ball, volleyball, badminton, tug-of-war, and maybe more, all located in Valhalla (in the closet by the main commons area). Valhalla has a cornhole set. Free to graduate organizations None
GSA Bikes GSA owns a set of racing bikes which are used primarily for Beer Bike and for bike competitions. Located in the Captain’s Lounge. Individuals may be able to rent these bikes and should arrange this by emailing gsaengagement[@]rice.edu. Please note that our bikes are high quality racing bikes and not intended for leisurely use or commuting. Email gsaengagement[@]rice.edu Email gsaengagement[@]rice.edu
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